Contact us before you invite a distinguished guest to campus.

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Student Organizations

Student organizations on campus must follow additional protocols.

The organization must obtain permission and support from a senior faculty member or administrator associated with the organization (such as the faculty director or executive director of a center or institute), and with a School or department where the event will take place.

Prior consultation with the Marshal’s Office is required for invitations to incumbent heads of state or government, which must be extended in writing. The Marshal must review and approve such invitations in advance and will determine who issues the invitation. If approved, the Marshal’s Office will work with the appropriate University unit on requirements for the visit. 

The Marshal’s Office reserves the right to seek additional information and assurances about the details of the student-run conference or event before approving invitations. Students should be prepared to show that:

1. There is a realistic expectation that the dignitary may accept the invitation based on the scope/theme of the conference or speaking engagement.

2. The organization is equipped with the resources to host the dignitary at an appropriate level (able to cover security costs, provide an appropriate venue and moderator for Q&A, would be available for diplomatic advance visits)

3. There is a compelling reason for Harvard to serve as the host venue for the event, and that the dignitary’s appearance would meet the university’s goals for encouraging intellectual enrichment while honoring the principles of free speech.

4. There is a faculty member or administrator who has indicated that he/she will take oversight responsibility for the speaking event.

5. The Dean of Students Office or Student Affairs office in their School is aware of the proposed invitation.

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